At no point is confidential data at greater risk than the day a copier leaves its user’s direct control. At lease maturity, at the end of its useful life, or anytime that a copier is upgraded or for any reason removed from service, steps must be taken to assure that all sensitive data is permanently removed from the machine. There are those who say that this data is not recoverable. Extensive forensic testing and research has proven that the data exists and, in most cases, is readily retrievable!
No other system is as thorough or cost effective as our Hard Drive Data Security Processes.Whether copiers are dismantled for parts, resold to dealerships or exported abroad, we sanitize every area of the unit which contains personal data prior to remarketing.We even offer a 100% Security Guarantee that the copier’s hard drive(s) and information holding circuitry will be completely free of personal data. In addition, customers can log-in to a secured website and download a Certificate of Data Destruction, which outlines our DoD compliant processes.
We are the only Company Backing up Our Guarantee with a Performance Bond.
Why, because we are that confident in our ability to protect your copier’s most vital sensitive Data Security Secrets. We don't use conventional "cleaning" methods which often leave recoverable data on the drive.Epartsroom follows strict data security procedures outline by the Department of Defense (DoD) and standards set forth by the National Institute of Standards and Technology (NIST), which includes destroying the existing hard drive if it fails to erase on the first attempt and replace it with a brand new hard drive formatted for the specific copier!
Our process assures that customer information, address books, email addresses, fax numbers, network settings, server passwords, ip addresses and email notifications are permanently removed! At the conclusion of the process, Epartsroom issues a certificate detailing the date and location where the original drive was erases or destroyed.We also provide previous equipment owners the ability to download a certificate of data destruction listing the copier’s make, model, serial number and the hard drive's serial number.
At Epartsroom an authorized technician powers-up the copier, test its functionality and prints benchmark reports identifying specific data contained within the unit.Moreover, this process is completed in a highly secured environment.
The technician removes the unit’s hard drive(s) and purges all data utilizing a process that conforms to NIST standards.
The drive is security tagged and may be rendered physically inoperable.
Once the hard drive data has been purged, the technician issues a Chain of Custody Record ensuring secure tracking of the device through destruction.
The technician installs a new, properly formatted hard drive.
The machine is again powered-up. A process is followed to clear all data stored in the unit in areas other than on the hard drive(s). Such data may include network data, IP addresses, email and fax addresses, company directories and mailboxes.
The benchmarking process is repeated, and appropriate reports are printed ensuring that the unit has been successfully purged of all data.
All necessary settings and configurations are restored and the machine is tested to ensure that it is fully functional, cleared of all data, and ready to be returned to service.
The technician logs a Data Destruction Certification.
A Certificate of Destruction is Available online for viewing or printing.
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